Service Department Administrative Assistant
VHV Company is seeking a part-time Service Department Administrative Assistant.
Looking for a motivated, self-starter who is organized and can handle working with various interruptions throughout the day. Must have excellent communication and interpersonal skills.
DUTIES AND RESPONSIBILITIES:
- Able to perform clerical duties including modifying service contract information
- Back-up service coordinators or service administrator
- Daily entries of service field personnel labor for work orders
- Monitor service technicians timecards and review accuracy with respective work order
- Update the Dispatch Boards
- Tracking inventory for all maintenance inspection work orders
- Assist in uniform record-keeping, maintaining a spreadsheet of all changes and additions
- Scans receipts, packing slips, work order notes, etc. into the accounting system
- Assists with billing
KNOWLEDGE & SKILLS REQUIRED
- Strong verbal and written communication skills
- Planning/organization/time management skills
- Team player, self-motivator and independent worker
- Detail-oriented to maintain accurate information
- Ability to multi-task and meet deadlines
- Computer skills: Microsoft Office Word, Excel, Outlook, Spectrum
Employee Benefits
VHV offers industry leading pay. Benefits packages include:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Accrued Paid Time Off
- Paid Holidays
- Profit Sharing
- Gym Membership
- Short-Term and Long-Term Disability
- 401(k) Plan, with Company Match
- Employee Owned Company (ESOP)
- Ongoing Employee Training
