Service Department Administrative Assistant


VHV Company is seeking a part-time Service Department Administrative Assistant.

Looking for a motivated, self-starter who is organized and can handle working with various interruptions throughout the day. Must have excellent communication and interpersonal skills.


  • Able to perform clerical duties including modifying service contract information
  • Back-up service coordinators or service administrator
  • Daily entries of service field personnel labor for work orders
  • Monitor service technicians timecards and review accuracy with respective work order
  • Update the Dispatch Boards
  • Tracking inventory for all maintenance inspection work orders
  • Assist in uniform record-keeping, maintaining a spreadsheet of all changes and additions
  • Scans receipts, packing slips, work order notes, etc. into the accounting system
  • Assists with billing


  • Strong verbal and written communication skills
  • Planning/organization/time management skills
  • Team player, self-motivator and independent worker
  • Detail-oriented to maintain accurate information
  • Ability to multi-task and meet deadlines
  • Computer skills: Microsoft Office Word, Excel, Outlook, Spectrum

Employee Benefits

VHV offers industry-leading pay. Benefits packages include:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Accrued Paid Time Off
  • Paid Holidays
  • Profit Sharing
  • Gym Membership
  • Short-Term and Long-Term Disability
  • 401(k) Plan, with Company Match
  • Employee Owned Company (ESOP)
  • Ongoing Employee Training

Equal Opportunity Employer

VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

How To Apply (please read)

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