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Mechanical Purchasing Specialist

Job Title: Mechanical Purchasing Specialist
Department: Operations
Reports To: Senior Mechanical Purchasing Specialist
Type: Full-Time
FLSA Status: Non-Exempt
Hours: 40+ hours per week
Pay Range: $30/hr to $40/hr

About VHV Company

VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years.

At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth.

Our Core Values:

  • Know & Do What’s Right
  • Committed to Improvement
  • Team Focus

Our Core Focus:

Hire, Promote, Reward, Repeat

Position Description

A detail-oriented and proactive Purchasing Specialist supports procurement activities for HVAC and plumbing projects.

Desired Character Traits

Team player, integrity, dependability, detail-oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills

Qualifications

  • Proven experience in purchasing, preferably in a construction or mechanical contracting environment
  • Familiarity with HVAC and plumbing materials and systems is a plus
  • Understanding of material and equipment market trends and supplier capabilities
  • Strong negotiation and vendor management skills
  • Proficiency in Microsoft Excel, Outlook, and Bluebeam
  • Ability to read and interpret construction drawings and specifications is a plus
  • Excellent organizational, communication, and time-management skills
  • Ability to work collaboratively in a fast-paced, team-oriented, and transparent environment

Essential Roles and Responsibilities

  • Source and procure HVAC and plumbing materials and equipment in accordance with project specifications and schedules
  • Develop and maintain strong working relationships with vendors and suppliers
  • Negotiate pricing, terms, and delivery timelines to ensure cost-effective procurement
  • Evaluate bids based on bills of materials, manage material buyouts, coordinate releases, and monitor order status to ensure on-time delivery
  • Collaborate with Project Managers, Assistant Project Managers, Project Assistants, VDC, prefabrication teams, and field forepersons to align procurement efforts with project requirements
  • Prepare submittals and maintain accurate project documentation
  • Perform cost analysis and support budget adherence
  • Forecast levels of demand, manage inventory levels and coordinate with internal teams to avoid shortages or overstock
  • Review and approve invoices in a timely manner
  • Prepare procurement reports as needed for project tracking and forecasting

How We Work: EOS + Continuous Improvement

VHV operates on the Entrepreneurial Operating System (EOS), with a focus on:

  • Vision
  • People
  • Data
  • Process
  • Issues
  • Traction

This framework helps our team stay aligned, accountable, and continuously improving.

Career Growth

Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers.

Physical Requirements & Work Environment

  • Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% – 100%) of the workday
  • Ability to travel
  • Ability to hear and verbally communicate effectively with customers and team members
  • Ability to sit, stand or walk for extended periods of time
  • Must be able to see well (either naturally or with correction)
  • Use hands, fingers, and arms, to safely data entry
  • Lift and carry office supplies or accounting boxes weighing 25 lbs or more
  • Climb up and down stairs
  • Kneel and crouch

Disclaimer: This job description outlines the general nature of the role and may not include all tasks or responsibilities. Team members may be asked to perform duties outside of their primary responsibilities as needed.

Employee Benefits

VHV offers industry-leading pay. Benefits packages include:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Accrued Paid Time Off
  • Paid Holidays
  • Profit Sharing
  • Gym Membership Discount
  • Short-Term and Long-Term Disability
  • 401(k) Plan, with Company Match
  • Employee Owned Company (ESOP)
  • Ongoing Employee Training
  • Accident and Critical Illness Insurance
  • Employee Assistance Program
  • HSA Employer Contribution

Equal Opportunity Employer

VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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