Service Operations and Inventory Coordinator

VT/NH

Position available in Winooski, Vermont. VHV Company, a mechanical contractor with headquarters in Chittenden County Vermont, is looking for motivated self-starters who want to become part of our growing organization. Candidates must possess great work ethics, quality craftsmanship and a clear understanding that safety comes first.

At VHV, you’re not just an employee, you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth.

Job Description:

The Operations and Inventory Coordinator plays a key support role within the Service Department, helping ensure that technicians have the tools, parts, and information they need to perform efficiently and safely. This position is responsible for managing service inventory, tool assignments, refrigerant compliance, and fleet-related coordination. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, team-focused environment.

• Maintain parts master lists and seasonal maintenance order forms
• Assemble estimates and proposals based on technician-provided information
• Manage company-provided tool inventory; assign tools to technicians and audit condition
• Order and stock materials and tools for fleet vehicles
• Coordinate and track tool repairs, replacements, and certifications
• Order large refrigerant quantities and audit technician refrigerant logs for compliance
• Stay current on refrigerant rules and regulations and communicate updates to the team
• Purchase tools, equipment, and materials as needed to support the Service Department
• Assist with service fleet coordination, including tire changes, fit-ups, and maintenance scheduling
• Coordinate material and tool deliveries to job sites and storage units for planned maintenance work
• Collaborate with the Service Administrator and Service Managers to support operational efficiency and continuous improvement
• Follow VHV core values of know and do what’s right, committed to improvement and team focus.

Opportunities:

Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers.